Privacy policy
Last updated: October 2025
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1. Data Controller
The data controller responsible for processing your personal data is:
- Ukraine Platform ASBL
- Registered in Luxembourg
- Email: info@ukraineplatform.com
- Website: www.cyberbootcamp.lu
2. Personal Data We Collect
When you register or participate in the Bootcamp, we may collect the following information:
- Full name, email address, and contact details
- Professional affiliation, position, and sector
- Age category or student status (for scholarship eligibility)
- Payment confirmation or proof of bank transfer
- Dietary preferences (for onsite catering)
- Consent for photography, video, and communications
If you contact us by email, we may also keep a record of that correspondence.
3. Purpose of Data Processing
We collect and process your personal data solely for the following purposes:
- To manage your registration and participation in the Bootcamp
- To issue payment confirmations, invoices, and certificates
- To provide event updates, logistical details, and follow-up information
- To create non-sensitive statistical reports for internal evaluation
- To share photos, videos, or materials related to the event (only with prior consent)
Your data will not be used for commercial marketing purposes or transferred to third parties unrelated to the Bootcamp.
4. Legal Basis for Processing
Your data is processed based on:
Consent (Article 6(1)(a) GDPR) – when you voluntarily submit your information via the registration form
Contractual necessity (Article 6(1)(b) GDPR) – to manage your participation and provide the agreed services
Legal obligation (Article 6(1)(c) GDPR) – for accounting and administrative compliance
5. Data Sharing
We may share limited personal data only with event partners involved in the organisation, namely:
- House of Cybersecurity Luxembourg
- Women Cyber Force
- SNT (University of Luxembourg)
- SET University
- LPEA (partner)
- EuroAFF (media partner)
All partners handle data confidentially and in compliance with GDPR.
6. Data Retention
Personal data will be retained only for as long as necessary to fulfil the purpose of processing — typically 12 months after the Bootcamp ends -unless legal or accounting requirements require longer storage.After this period, data will be securely deleted or anonymised.
7. Your Rights
Under the GDPR, you have the right to:
Access, rectify, or erase your personal data
- Restrict or object to processing
- Withdraw consent at any time
- Request data portability
To exercise these rights, contact info@ukraineplatform.com.
We will respond within 30 days in accordance with GDPR.
8. Security Measures
We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or disclosure.Access to data is limited to authorised personnel involved in organising the Bootcamp.
9. Photography and Media
By attending the Bootcamp, you may appear in photos or videos used for communication or educational purposes.
If you do not wish to appear in such materials, please inform us in writing before the event.
10. Changes to This Policy
We may update this Privacy Policy from time to time.
Any updates will be published on www.cyberbootcamp.lu
with a revised “last updated” date.
For any privacy-related questions, please contact:
Ukraine Platform ASBL
Email: info@ukraineplatform.com
Website: www.cyberbootcamp.lu